The employer must ensure that their employees are informed through mandatory postings within the company. There will be a lot of information, including internal regulations, useful contact details such as emergency services, the labor inspectorate, etc. Additionally, the means of communication can vary, notably on the company website, on boards, etc. It all depends on the size of the company and the number of employees.

What are the mandatory postings in a company?

First of all, there must be the name, address, and phone number of the labor inspector competent in the region. Then, there are also the contact details of the reception service for those responsible for prevention and the fight against discrimination.

There will also be the contact details of the occupational health service, including phone numbers, address, and emergency services such as emergency responders and firefighters. There should also be working hours and days off as well as vacation periods. Moreover, there will also be press releases informing workers of information from employment centers.

There will also be declarations of various contracts. The posting also indicates non-smoking areas and where smoking or vaping is prohibited (in covered areas and enclosed work environments).

There will also be safety instructions such as hygiene guidelines and the wearing of personal protective equipment (PPE). There will also be the internal regulations stipulating the obligations and commitments of the employer towards their employees and vice versa. This includes expected behaviors and discipline within the company.

Where to place the mandatory postings?

In the event that a company requires mandatory postings, these postings must first be placed in high-traffic areas within the company. The reason is that the information that must be posted needs to be seen urgently and is intended for everyone who frequents the company. Therefore, everyone must be able to see this posted information.

So, if you are the one who will be doing the mandatory signage within your company, you must choose well-lit and well-frequented places such as common doors, locker rooms, or in the entrance hall.

Posters concerning discrimination

This is something very important that will be on the mandatory posting. And the best part is that this information is not reserved for employees. Interns and interviewees also have the right to know this information, as it concerns the fight against discrimination at work, and it will be displayed on the doors of the office where the hiring interview will take place.

Union postings

When we talk about union posters, they must be placed in places frequented by workers (on construction sites, workshops) or by office staff.

Posting of instructions in case of fire

This refers to the actions to take in an emergency, i.e., in case of fire. These postings must be near emergency exits, near fire extinguishers, and in areas at risk of ignition.

Who is concerned by the mandatory posting?

First of all, know that the mandatory posting excludes no type of company. Thus, this obligation applies equally to large companies and SMEs. Similarly, no sector will be excluded from this mandatory posting.

Although these so-called mandatory postings are intended for employees and employers, they could also concern people outside the company, such as service providers, auditors, and many others, even students on visits. This is why it is absolutely necessary that the mandatory posting is truly clear and concise and that the conditions displayed correspond genuinely to the values and needs of the company in question.

Why a mandatory posting?

As its name indicates, a mandatory posting is a posting that the employer commits to do as soon as they employ at least one employee. It involves setting up boards inside the company, and these boards will indicate information concerning the rules in force within companies.

Indeed, since early 2017, companies are no longer required to make physical postings because the legislation has relaxed regarding postings. Then, the employer may opt for other means that will allow them to disseminate information to their employees. The objective is simply to aim to inform employees of everything that concerns them and the company.

Furthermore, posting in companies is not prohibited; it is still current for employers who wish to publish essential information. And the best part is that this posting will be a means for the employer to confirm that they are compliant and that they commit to respecting their obligations.

FAQ